PUCO Registration for Ohio Movers

If you're a moving company in Ohio, PUCO registration is a legal requirement to operate. It ensures safety, transparency, and consumer protection. Here's a quick summary of what you need to do:

• Who Needs PUCO Registration?
  • Companies moving household goods within Ohio.
  • Businesses using vehicles over 10,001 pounds.
  • Movers charging for services.
  • Exceptions: Interstate movers (regulated by FMCSA) and small-scale operators with lighter vehicles.
• Steps to Register:
  1. Get a USDOT number.
  2. Submit a PUCO application and required documents.
  3. Provide proof of insurance (liability, cargo, and property coverage).
  4. Create a tariff outlining rates and charges.
  5. Pay registration fees based on fleet size.
• Staying Compliant:
  • Renew yearly, update fleet and insurance details, and maintain required records (e.g., bills of lading, maintenance logs, and customer complaints).
• Why It Matters:
  • PUCO registration boosts credibility, ensures legal compliance, and opens doors to new business opportunities, including government contracts and corporate clients.

Operating without PUCO certification can lead to fines or suspension, so make sure your registration is current and complete.

Filing application and paying invoices | PUCO Motor Carrier ...

PUCO Registration Process

Here’s how to complete your PUCO registration step by step:

1. Get Your USDOT Number

Start by securing a USDOT number to ensure federal compliance. Head to the FMCSA website and complete the Unified Registration System (URS) application. Once you have your USDOT number, make sure it’s displayed on all your commercial vehicles and company materials.

2. Complete PUCO Application

Access the PUCO Registration portal and submit your application. Here’s what you’ll need to do:

• Create an account in the PUCO Community.
• Fill out Form H (Household Goods Certificate Application).
• Provide documentation for your business entity (LLC, corporation, or sole proprietorship).
• Include contact information for company officers.
• Submit proof of your Ohio business registration.

3. Submit Insurance Documents

Ensure you meet PUCO’s insurance requirements:

• Public Liability: $750,000 per incident
• Cargo Insurance: $20,000 per shipment
• Property Damage: Minimum of $100,000

Your insurance provider must send Form E (proof of insurance) directly to PUCO.

4. Create Your Tariff

Prepare a detailed tariff document outlining all rates and charges. Include the following:

• Hourly rates for labor and equipment
• Costs for packing materials
• Fuel surcharge calculations
• Storage fees
• Additional service charges
• Payment terms and conditions

Upload the completed tariff in the PUCO portal.

5. Registration Fees

PUCO registration fees depend on the size of your fleet:

Number of Vehicles	Annual Fee
1–2 vehicles	$100
3–5 vehicles	$200
6–10 vehicles	$300
11+ vehicles	$500

Additional fees may apply for vehicle safety inspections and permits.

6. Workers' Compensation Requirements

Ohio law requires businesses to:

• Register with the Ohio Bureau of Workers' Compensation (BWC).
• Maintain active workers' compensation coverage.
• Submit quarterly payroll reports.
• Display the BWC certificate at your business location.
• Provide coverage for all employees.

Next, find out how to maintain compliance with PUCO standards.

Staying Compliant with PUCO

Yearly Registration Renewal

If you're PUCO-certified, you'll need to renew your registration every year. Set a reminder for 60 days before your certification expires. The renewal process includes:

• Updating your fleet details
• Confirming or adjusting your insurance coverage
• Submitting current financial statements
• Paying renewal fees (based on fleet size)
• Completing vehicle safety inspections

To avoid any disruptions, submit your renewal documents through the PUCO portal at least 30 days before the expiration date. Also, ensure you keep all required documentation organized and up to date for compliance verification.

Required Documentation

To stay compliant, you need to maintain detailed records. Here's a quick reference:

Document Type	Retention Period	Details
Bill of Lading	3 years	Original copies with customer signatures
Vehicle Maintenance	2 years	Service records, inspection reports
Driver Records	Employment duration + 2 years	Licenses, training certificates
Insurance Policies	Current + previous year	Coverage verification, claims history
Customer Complaints	2 years	Documentation of resolutions

Make sure your records are well-organized and easily accessible. Digital copies are fine, as long as they're securely backed up.

Customer Protection Rules

PUCO has strict rules to ensure fair treatment of customers. Here's what you need to know:

Estimates and Pricing

• Provide written estimates with a detailed breakdown of charges at least 24 hours before the move.
• Clearly explain valuation coverage options.
• Record any rate changes or added services.

Service Agreements

• Use PUCO-approved contract forms.
• Include all terms and conditions.
• Clearly state liability limits.
• Outline payment requirements.

Dispute Resolution

• Have a written procedure for handling complaints.
• Respond to customer complaints within 48 hours.
• Document all attempts to resolve issues.
• Report unresolved complaints to PUCO within 7 business days.

Keep in mind, PUCO conducts random compliance checks. Violations can lead to fines ranging from $500 to $10,000 per incident and may even result in suspension of your operating authority.

sbb-itb-290b89d

Advantages of PUCO Registration

Getting PUCO registration doesn’t just meet legal requirements - it can also elevate your business in several ways. For moving companies in Ohio, being PUCO-certified offers a range of perks that go beyond compliance.

Boosted Credibility and Legal Safeguards
PUCO registration positions your business as trustworthy and professional. Many customers specifically look for PUCO-certified movers as proof of legitimacy and compliance with regulations. This certification is often a must for corporate and government clients. Plus, it provides a clear legal framework with standardized contracts, documented procedures, and established dispute resolution processes, protecting both your business and your customers.

Access to Helpful Resources
Being PUCO-registered comes with several perks, including:

• Updates on industry regulations
• Opportunities for professional development
• State-approved tariff structures
• Access to official moving forms
• Expert advice on staying compliant

A Competitive Edge
PUCO certification shows that your business meets rigorous standards, such as:

• Financial stability
• Staff training programs
• Equipment safety protocols
• Quality control measures

Better Insurance Options
PUCO registration can also make your business more appealing to insurers. Benefits often include:

• Lower premiums
• Broader coverage options
• Easier claims processes
• Support for managing risks

It’s not just about saving money - registration also helps streamline operations by providing:

• Standardized processes for documentation
• Clear operational guidelines
• Organized record-keeping
• Customer service protocols
• Maintenance schedules for vehicles

Opportunities for Growth
With PUCO certification, your business can tap into new markets, including:

• Government contracts
• Corporate relocation jobs
• Partnerships for interstate moves
• Specialized moving services

While staying compliant requires ongoing effort, the potential for business growth and operational improvements makes PUCO registration well worth it.

Using MOD24 for Your Moving Business

MOD24 builds on the advantages of your PUCO registration, offering tools to showcase your credentials, build customer trust, and make daily operations easier. Here's how MOD24 can help you stand out and grow your business.

Highlight Your PUCO Credentials

MOD24 prominently displays your PUCO registration number and insurance details on your profile. This visibility reinforces your professionalism and shows customers that you meet industry standards.

Simplify Business Operations

With MOD24's online booking system and responsive support, managing your business becomes more straightforward. The platform makes it easier to communicate with customers and schedule appointments, helping you stay organized.

But that's not all - MOD24 also gives you tools to expand your reach.

Tools for Business Growth

The platform includes marketing features designed to increase your visibility and support a variety of services, such as local and long-distance moves, packing, and storage. Plus, it ensures you stay compliant with PUCO regulations while growing your service offerings.

Exclusive VIP Perks

Through the MOD24 VIP program, you gain access to special discounts, enhanced insurance options, and concierge support. These benefits help your business stand out and attract customers who value high-quality service.

Summary

To operate legally in Ohio, movers need PUCO registration. This process involves obtaining a USDOT number, securing proper insurance, and preparing a detailed tariff. These steps ensure compliance and promote safe, reliable operations.

MOD24 helps boost your business by showcasing your PUCO credentials and insurance information, making it easier to build trust and confidence with your customers.